Frame

In the Frame phase, a criteria was formed in an effort to further understand the priorities, needs, and goals of the District for their various school sites and other District facility sites. HMC Architects and In2Architecture engaged in various activities to obtain that information and will serve as a lens to assist the District and stakeholders in making solid decisions for project priorities.

The first step was to conduct a Community Survey that was sent out to all school administrators. This was useful as HMC Architects walked each school site with each school administrator and assessed the condition and state of the existing facilities. The next step was engaging the community, parents, and staff with the Community Outreach Meetings. There were six (6) Community Outreach Meetings conducted at all the middle schools and high schools. The information from the Community Outreach Meetings were brought to the first Steering Committee Meeting where In2Architecture helped lead the discussion and formation of the Guiding Principles for Design. These Guiding Principles for Design, together with two (2) Educational Specifications focus groups, were instrumental in the formation of the District’s Educational Specifications. The Educational Specifications identify the vision to best align the facilities to the District’s educational delivery model and future goals.

Community Survey 

HMC Architects, together with Jurupa Unified School District, sent out a survey to the school administrators of each school. The survey covered various topics encompassing work that needs to be addressed at each site. It served as a basis for discussion of the guiding principles, priorities, and deficiencies of each school and the district as a whole as HMC Architects walked each school site with their administrator.

The community survey assists in understanding the growth and change within the district for quality educational spaces to match the Educational Specifications and how to address 21st century learning environments.

Community Survey Categories

Site Circulation:

• Student Drop Off
• Staff Parking
• Visitor Parking
• Visitor Check-in
• Street Parking
• Walk to School
• Bikes/ Skateboards
• Food Service Maintenance
• Special Education Buses

Learning Communities & Educational Plan:

• Academic Sessions
• Educational Goals
• Feeds into Middle Schools
• Feeds into High Schools
• Facility Spaces
• Classroom Loading
• Tutoring/ Mentoring

Auditorium:

• Usage Frequency
• Community Rental
• Shared Facilities
• Event Parking
• Assemblies/Gatherings

Multi-Purpose Building:

• Functions
• Building Issues
• Community Rental
• Event Parking
• Assemblies/Gatherings

PE & Athletics (Secondary):

• Locker Efficiency
• Outdoor Play
• Gym Building Efficiency
• Game Spectators
• Missing Programs
• Title IX Deficiencies

Playground (Elementary):

• Playground Apparatus Sufficiency

Together with HMC Architects’ on-site visits to all campus sites and the simultaneous assessment and collaboration with JUSD’s Maintenance and Operations staff with Bureau Veritas to assess the existing facilities for age, condition, and adequacy, HMC Architects and In2Architecture collaborated with JUSD to hold six Community Outreach Meetings. The meetings were held at Rubidoux High School, Patriot High School, Jurupa Valley High School, Jurupa Middle School, Mira Loma Middle School, and Mission Middle School between the dates of September 10, 2019 to September 19, 2019. The topic of these meetings sought to provide an overview and purpose of the District’s 10-Year Facilities Master Plan and present the 5 Guiding Principles that the Steering Committee had formulated during their first meeting on September 4, 2019. The community members were able to engage in a dialogue as to what issues their existing facilities faced and expressed attributes of the built environment that they believe will improve student well-being and success. Common themes, such as issues and needs, that arose from the community meetings are listed below:

• STUDENT DROP-OFF / PICK-UP
  • Drop-Off/ Pick-Up needs to be reworked for parent and bus drop off to reduce congestion and traffic.
• SECURITY NEEDS
  • School Safety is a big issue—need to provide one secured main entry and security cameras campus wide.
• ADMINISTRATION
  • Administration offices are too small to house the core and support staff who are tasked with supporting students at each site.
  • Needs more storage and space for copier/ printer at reception area.
  • Needs bigger waiting area/ vestibule.
  • Needs wheelchair accessible space at health/ nurse’s office.
• CAFETERIA
  • Cafeteria is too small – needs expansion especially for lunch, events and dances
• MULTI-PURPOSE ROOM (MPR)
  • MPR is too small needs expansion for events and dances
  • Needs second exit from the stage area and accessible lift at the MPR
  • Needs landscaping by MPR
• LIBRARY
  • Libraries don’t have maker space and is too small – some of the libraries are in portables
  • Needs backpack storage that is built-in, needs to fit backpack with lunch box.
  • Needs meeting rooms, counseling rooms, and huddle rooms at library
  • Needs hooks for backpacks, and added Study / Collaboration areas
• OUTDOOR LUNCH / PLAY AREAS
  • Shade structure are needed across all school sites – for lunch, outdoor activities, and for waiting during drop-off/ Pick-Up and above playground equipment.
  • Very few spaces are provided for Outdoor Learning Environments
  • Needs to reseal/ resurface asphalt hardcourts
  • Needs outdoor fitness areas like fixed bikes or bars adjacent to the MPR.
  • Sports upgrades like turf area for Soccer, Volleyball Courts w/Nets & Surfacing, and safe baseball facilities
  • Better organized playfields and bigger playgrounds/ play areas
• CLASSROOMS
  • More STEM education is wanted across grade levels, Dual Immersion program is growing
  • Need more power and data outlets for technology to support 21^st century learning and flexible learning environments
  • Need more flexible furniture – tables, seating, teacher’s podium
  • Door hardware needs to be updated
  • Need vinyl tile flooring by wet areas in classrooms, carpet tile everywhere else.
  • Need more workroom spaces for teacher/staff planning
  • Need a music classroom attached to the MPR
  • Need windows for daylight, but not full floor to ceiling storefront
• RESTROOM / LOCKER ISSUES
  • Need restroom and locker room upgrades especially at high schools
  • Need to provide gender neutral rooms at locker rooms and restrooms
• SITE RELATED ISSUES
  • ADA slope and drainage issues
  • Roof leaks, fascia and exterior building wall deterioration
  • Needs updated fencing
  • Aging portables
  • Need better wayfinding / signage.
  • Need designated recycling Areas
  • Inspiring Quotes, Graphics, Murals / artwork for school pride
  • Need more grass areas, trees, flowers / landscaping, interior / exterior plants to enhance a natural environment as opposed to a concrete jungle.

As part of the Long Range Facilities Master Plan (LRFMP) process, Jurupa Unified School District (JUSD), HMC Architects, and In2Architecture engaged in various workshops to bring thoughtful insight to discussions, to develop Guiding Principles to use as discussion for the masterplanning process, to review and vet input from other stakeholder groups, to communicate back with respective constituents, to retain district / community long range perspective, and to provide Facilities Master Plan and Educational Specifications recommendations to the District Board. The following workshops below describe the agenda items and topics that were discussed:

Steering Committee Workshop # 1 – 09/04/2019

• Meeting 1 served as a Kick-Off meeting.
• HMC Architects presented Purpose of JUSD Steering Committee, Overall Schedule for meetings, and highlight Purpose of a Facilities Master Plan (FMP) and the Process.
• In2Architecture presented Purpose of Educational Specifications to the Steering Committee– the “What, How, and Why”of Educational Specifications.
• Steering Committee engaged in activities to develop foundation for Guiding Principles.

Steering Committee Workshop # 2 – 10/16/2019

• In2Architecture presented the Guiding Principles that were formed from Steering Committee Meeting #1.
• HMC Architects reported process and progress on the site visits, community outreach meetings, and Facilities Condition Assessment reports.
• In2Architecture reviewed District-wide themes and issues at elementary, middle, and high schools.
• In2Architecture presented the draft for the Educational Specifications for review.

Steering Committee Workshop # 3 – 12/04/2019

• HMC Architects presented major edits to the Educational Specifications and an initial draft Project List.
• Protective Technologies Group presented “Keeping Schools Safe: A Shared Responsibility” powerpoint to the Steering Committee.
• Steering Committee engaged in a “Safety and Security Breakout Input Session” activity for Rustic Lane Elementary School, Jurupa Middle School, and Jurupa Valley High School.

Steering Committee Workshop # 4 – 12/17/2019

• HMC Architects reviewed Project Priorities that align with the Guiding Principles and presented draft layout and format for the FMP website.
• Steering Committee engaged in activities to develop additional project priorities under Guiding Principle Whole Child, Sustainability, and Social Skills/ Communication.
• Steering Committee analyzed and listed down priorities per school site.

At the conclusion of the Community Outreach Meetings, the following major themes were identified, which then became the basis for the Guiding Principles for Design:

Whole Child
Safety
Outdoor Connections to the Environment
Sustainability
Social Skills & Communication
Innovation

The Long Range Facility Master Plan (LRFMP) Team then took the notes and concepts and developed final written Guiding Principles for Design, which were approved by the Educational Specifications Committee for distribution to the Board of Trustees.

THE PROCESS

JUSD engaged HMC Architects/IN2 Architecture to assist in the development of a Long Range Facilities Master Plan (LRFMP). The development of the Educational Specifications is part of the 2020 LRFMP. The educational specifications will assist in the overall Long Range Plan by identifying inequities between campuses, and identifying needs in order to best align the facilities to the district’s educational delivery model, strategic plan and core values.

ACTIVITIES

The Long Range Facilities Master Plan team held a number of community forums, physical assessments of existing facilities and educational adequacy visits to existing facilities to determine overall program and district wide needs. In addition, subject specific focus meetings were held to determine program needs at each level. The meetings focused on today, as well as the future of instruction in JUSD, so new ideas and concepts were introduced and vetted.

A Steering Committee was formed, and they helped identify Guiding Principles for the Long Range Facility Master Plan, which helped focus the conversation for the open community meetings.

The community meetings were open to all JUSD staff, students and residents, so that they could share topics of interest and concern about their facilities or campuses, as well as other district schools. These meetings were held at each of the High Schools and Middle Schools.

The community meetings also allowed for students to provide their input into the design of future facilities in JUSD as well as provided insights into their current campuses. Students offered their opinion on environments that would benefit their schools, including features such as movable furniture, art display areas, and enhanced outdoor learning areas with shading.

The information gathered in these meetings, and the feedback from the community form the basis for these Educational Specifications.